Weekly sync, product team
00:00:02Quick round first. Anything blocking?
00:00:05The new checkout page waits on the final copy.
00:00:10I will chase that today.
00:00:13Then we ship on Tuesday.
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Zoom transcription from your meeting recording
Record the call, then upload the file. Zoom transcription on Kotosay turns the recording into text with a timestamp on every line, and the same works for Microsoft Teams, Google Meet and in-room meetings.
Zoom, Teams and Meet filesTimestamps on every lineNothing joins your call
How to transcribe a Zoom recording
- 1
Find the recording
A local file on your computer, or a download from the cloud.
- 2
Upload it
MP4 and M4A files upload directly. For a video, your browser normally sends only the sound.
- 3
Read and share
Fix names in the editor, then copy the text or export DOCX or PDF.
What teams use the transcript for
Minutes
Decisions, owners and dates, written from the transcript.
Catching up
Colleagues who missed the call read the parts they need.
Client calls
A record of what was agreed, with timestamps to check.
Onboarding sessions
A recorded walkthrough as text for new hires.
Meeting length per plan
| No account | Free account | Unlimited | |
|---|---|---|---|
| Price | Free | Free | $9.99 a month, or $119 paid once a year |
| Files | Your first file | 3 a day | 3 at once |
| Transcribed per file | First 5 minutes | First 5 minutes | Up to 10 hours |
| Read, edit and copy | Yes | Yes | Yes |
| TXT, DOCX, PDF, SRT and VTT | No | No | Yes |
| Translation | No | No | Yes |
No account
- Price
- Free
- Files
- Your first file
- Transcribed per file
- First 5 minutes
- Read, edit and copy
- Yes
- TXT, DOCX, PDF, SRT and VTT
- No
- Translation
- No
Free account
- Price
- Free
- Files
- 3 a day
- Transcribed per file
- First 5 minutes
- Read, edit and copy
- Yes
- TXT, DOCX, PDF, SRT and VTT
- No
- Translation
- No
Unlimited
- Price
- $9.99 a month, or $119 paid once a year
- Files
- 3 at once
- Transcribed per file
- Up to 10 hours
- Read, edit and copy
- Yes
- TXT, DOCX, PDF, SRT and VTT
- Yes
- Translation
- Yes
Weekly meetings fit one Unlimited plan on up to 3 devices, and it cancels in one click. For one long workshop, Single file opens that recording for $4.99.
Is it safe for internal meetings?
Meeting files are transcribed on secure servers and deleted automatically 24 hours later. Transcripts stay in your account until you remove them, one by one or with the account.
GUIDE · 3 min read
Zoom transcription and other meeting recordings
Nothing joins the call
You record the meeting with Zoom, Teams, Meet or a phone in the room. After the meeting, transcribe the file here. The people in the call see only the recording you started yourself. Laws on recording calls differ by country and state, so tell everyone before you record.
Zoom transcription for local and cloud recordings
Zoom saves local recordings in a Zoom folder inside Documents on Windows and Mac, as MP4 for video and M4A for audio. Cloud recordings are listed under Recordings in the Zoom web portal, where you can download them. If you were not the host, ask the host to share the file.
Zoom can add an audio transcript to cloud recordings on some paid plans. Local recordings come as audio and video only, so Kotosay is the step that turns them into a Zoom meeting transcription you can edit and export.
One audio file per person in Zoom
In the Zoom desktop settings, under Recording, you can turn on a separate audio file for each participant in local recordings. Upload those files one by one, and each transcript holds a single voice, so you know who said what before you write a line of the minutes.
On a free account, each of those files counts as one of your 3 files a day. Unlimited runs 3 files at once, which helps when you transcribe Zoom calls with several guests.
How do I transcribe a Teams meeting?
Teams saves meeting recordings to OneDrive, and channel meeting recordings to SharePoint. Open the recording from the meeting chat, download it and upload the file here. Teams meeting transcription then follows the same steps as a Zoom file.
Google Meet and meetings in the room
Google Meet saves recordings to the organizer's Google Drive, in a folder called Meet Recordings. For an in-room meeting, record with a phone in the middle of the table. Either way, the meeting transcription starts with that one file.
Hybrid meetings with a room and remote people
In a hybrid meeting, remote voices come through the room speaker while people at the table sit at different distances from the microphone. Record in the meeting software rather than with a phone on the table, because the software takes the remote voices straight from the call. Ask people in the room to speak toward the conference microphone.
Can I get meeting notes from a recording?
Yes, and the transcript makes them quick to write. Read through it once, pick out the decisions, owners and dates, and copy them into your minutes with the timestamp next to each point, in case someone asks later.
TipNote the clock time when each agenda item starts. The timestamps in the transcript then lead you straight to each part of the meeting.
Separate decisions from discussion in meeting notes
A transcript holds every word, while minutes need only the outcome. In the editor, type a short tag such as DECISION or ACTION in front of the lines that matter, then copy those lines into the minutes. With Unlimited, export DOCX and share the full text next to the minutes for anyone who wants the detail.
Once the minutes are approved
When everyone has agreed the minutes, decide whether you still need the full transcript. You can delete a single file in your account at any time, which suits HR talks, budget rounds and other sensitive topics. The audio itself is already gone, 24 hours after it was transcribed.
Long meetings and workshops
A free account transcribes the first 5 minutes of each file, 3 files a day. Unlimited takes files up to 10 hours and runs 3 at once, so you can transcribe Zoom calls from a full workshop day in one go. When you transcribe meetings every week, that flat price stays the same.
Meeting transcription questions
How do I transcribe a Zoom recording?
Find the file first: local recordings sit in the Zoom folder inside Documents, and cloud recordings download from the Zoom web portal. Upload the MP4 or M4A here, and Kotosay writes the transcript with a timestamp on every line. Fix names in the editor, then copy the text or export it with Unlimited.
How do I transcribe a Teams meeting?
Open the recording from the meeting chat in Teams, or find it in OneDrive or, for channel meetings, in SharePoint. Download the file and upload it here. Kotosay transcribes the audio with a timestamp on every line, and with Unlimited you export DOCX or PDF to share with the team.
Does Zoom transcribe meetings on its own?
Zoom can add an audio transcript to cloud recordings on some paid plans, once it is switched on in the settings. Local recordings saved to your computer come without one. Upload either kind here to get a transcript you can edit, search and export.
Can I get meeting notes from a recording?
Yes. Upload the recording and read the transcript, then write the minutes from it: decisions, owners and dates. Every line carries a timestamp, so you can check any point against your own recording later, and with Unlimited you export the full text as DOCX or PDF next to the minutes.
Can I translate a meeting recording?
Yes, with Unlimited. Upload the recording on the translate page, pick the language you need, and Kotosay returns the transcript in that language. Every line keeps its timestamp, so colleagues can check any point against the original audio. Names and numbers stay as they were spoken.
Is it safe for internal meetings?
The audio of each meeting file is deleted automatically 24 hours after transcription. Transcripts stay until you delete them. You can remove a single file or your whole account at any time. Check your company's rules on recordings before you upload, as you would for any outside service.
Can I transcribe a Google Meet recording?
Yes. Google Meet saves recordings to the organizer's Google Drive, in the Meet Recordings folder. Download the file and upload it here. Kotosay transcribes the audio and opens the text in the editor, where you fix names and terms while every timestamp stays in place.
Can I get a transcript if I was not the host?
Yes, once you have the file. Ask the host to share the recording or a download link, then upload it here. Make sure the people in the meeting know the recording is being transcribed, especially for client calls or anything outside your own team.
How long can the meeting be?
Unlimited takes files up to 10 hours and runs 3 at once, which covers a full workshop day. On a free account, the first 5 minutes of each file are transcribed and the rest stays locked, 3 files a day.
Where does Zoom save my recording?
Local recordings go to a Zoom folder inside Documents on Windows and Mac, with one subfolder per meeting. Cloud recordings are listed under Recordings in the Zoom web portal, where you can download the MP4 or M4A. Either file uploads directly to Kotosay.
Can I transcribe a meeting recorded on a phone?
Yes. Put the phone in the middle of the table, record with its voice recorder and upload the file afterwards. M4A, MP3 and the other common formats upload directly. Ask people to speak one at a time, because several voices at once lower the accuracy of the transcript.
Do I need consent to record a meeting?
Tell everyone before you record, and many companies also require it in their own rules. Laws on recording calls differ by country and state, so ask before you record. Zoom, Teams and Meet show a notice when a recording starts, which helps.